Privacy Policy

last updated 16/07/2018

CBVC Vehicle Management Ltd (CBVC), incorporated and registered in England and Wales with company number 6750312 whose registered office is at c/o Johnson Tidsall Ltd, 81 Burton Road, Derby, Derbyshire, DE1 1TJ. CBVC is registered under the Data Protection Act 1998.

We are dedicated to the protection of your privacy, this policy is meant to help you understand what data we collect, why we collect it and what we do with it.

Personal data is any piece of information that can be used to identify a person (whether directly or indirectly). CBVC processes the personal data of persons if a (potential) customer relationship exists, and of persons who, for example, are employees of (potential) corporate clients.

These statements generally apply to your relationship with CBVC in conjunction with your use of our services and products and forms the basis of our commitment to openness and transparency with your data.

(1) Collecting your Personal Information

We will obtain personal data about you, including but not limited to:

• your name, email, postal address, telephone number(s) i.e. your contact details, whenever you complete an online form or make a telephone enquiry;
• in general, all data required by CBVC to offer you its products or services within the scope of and on the basis of the agreement concluded between CBVC and you/your employer.

We collect and store information when you visit our website and, this may include using cookies and similar technologies to monitor site performance and build a profile of our users. When you interact with our services we may identify, for example:

• how many times you visit;
• what pages you go to within our website(s);
• your IP address;
• the originating domain name of your internet provider;
• identity your browser or device.

Cookies do lots of different jobs, like helping us understand how our website is being used, letting you navigate between pages efficiently, remembering your preferences, and generally improving your browsing experience. Cookies can also help ensure marketing you see online is more relevant to you and your interests.

You can set your browser to block or disable cookies (see the ‘Help’ menu of your browser to see how), but doing this will mean certain personalised features of our websites can’t be provided to you and other parts may also not work properly.

To find out more about cookies in use on this site click here.

(2) Use of your Personal Information

We use your personal information for the following purposes:

• to facilitate the provision of products and services you or your employer have requested;
• to help us identify you and any accounts you or your employer hold with us;
• undertaking credit checks (with your specific permission on each occasion);
• administration;
• research, statistical analysis and behavioural analysis;
• customer profiling and analysing your preferences;
• marketing;
• fraud prevention and detection;
• billing and order fulfilment;
• improving our services.

(3) Disclosure of your Personal Information

CBVC does not and will not sell, rent or trade your personal information. We only forward your personal data to third parties; (i) in cases specified in these conditions, (ii) in accordance with the agreement concluded with you or your employer, and (iii) in the cases specified below:

• to third parties that process your personal data on our behalf (e.g., hosting partners);
• to third parties that supply products or services to you on our behalf within the context of your use of agreement with CBVC, e.g., bodyshops, garages, tyre centres, fuel card suppliers, insurance providers, suppliers of replacement transport options;
• to third parties that perform credit worthiness checks or record payment behaviour on our behalf (with your specific permission on each occasion);
• to public authorities, courts, police authorities and judicial services that request the data from us or when we are required to do so by law;
• to your employer – as the lessee of the vehicle that you are using;
• to any third party to which we assign our rights and obligations.

(4) Access to your Personal Information

You have the right to request access to any personal data we may hold about you and, to ascertain the accuracy of that information. To apply for a ‘Subject Access Request’, an individual must:

• make the request in writing to: Managing Director, CBVC Vehicle Management Ltd, 2 Faraday Court, 1st Avenue, Centrum 100, Burton on Trent, DE14 2WX
• supply information to prove who they are to eliminate risk of unauthorised disclosure;
• supply appropriate information to help us locate the required information.

We allow you to challenge the data that we hold about you and, where appropriate, you may have the data; erased or rectified/amended. If your employer has an agreement who CBVC has a responsibility to process your data, we request that you first discuss this with your employer.
We may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), risk the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup systems).

(5) Security of your Personal Information

CBVC strictly protects the security of your personal information and honours choices for its intended use. We carefully protect your data from loss, misuse, unauthorised access or disclosure, alteration, or destruction. Your personal information is never shared outside the company without your permission, except under conditions explained above. Inside the company, data is stored on secure servers that are housed in controlled environments to protect against loss, misuse or alteration of your information.

All countries in the European Economic Area (EEA), which includes the UK, have similar standards of legal protection for your personal information. We may run your accounts and provide other services from centres outside the EEA (such as the USA and India) that do not have a similar standard of data protection laws to the UK. We shall take all measures that could reasonably be required to ensure that your personal data is processed in accordance with applicable legislation.

CBVC will only store your personal data for as long as is necessary for fulfilling the purpose for which the data was collected and for meeting legal, regulatory and/or internal requirements.

(6) Children’s Personal Information

CBVC do not knowingly collect any personal information from children/minors under the age of 18. If you are under the age of 18, please do not submit any personal information through our Services. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce this Policy by instructing their children never to provide personal information through our Services without their permission. If you have reason to believe that a minor under the age of 18 has provided personal information to us through our Services, please contact us, and we will use commercially reasonable efforts to delete that information. Subscribers are responsible for establishing policies for and compliance with applicable laws for the collection of personal information in connection with the use of our Services.

(7) Your Responsibilities

If you give us information about other individuals, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:

• give consent on his/her behalf to the processing of his or her personal or sensitive personal data for the purposes and reasons set out in this Policy;
• andreceive on his/her behalf any data protection notices.

You must not use any product, services or systems provided by us for any illegal purpose, or for accessing, receiving or transmitting any material deemed illegal, indecent, offensive or otherwise unacceptable under UK law.All passwords and usernames allocated to you must be kept secret and must not be disclosed to anyone without our prior written authorisation. You must not use any false identity in email or other network communications. You must not attempt or participate in the unauthorised entry or viewing of another user’s account or into another system.

You must not use the services and/or systems or any part thereof for fraudulent activities, or to breach another organisation’s or individual’s security. This is an illegal act and prosecution under criminal law may result.

(8) Changes to this Statement

CBVC Vehicle Management Ltd reserves the right to update this statement.

Read our full privacy policy here.